WHAT IS THE MAXIMUM CAPACITY?
We have a Venue capacity of 150 guests.
WHAT IS INCLUDED AS PART OF THE RENTAL FEE FOR A LARGE WEDDING?
Along with the rental of the property we include the following:
DO YOU RENT THE MAIN HOUSE TO OVERNIGHT GUESTS?
We do not rent the main house to overnight guests at this time. We can suggest convenient lodging options.
HOW DO I RESERVE A DATE?
Once you've decided on an available date, we require a $500 deposit to hold the date. This will hold the date as we prepare the contract and invoice for your review. Once you receive the contract you will have 5 days to review, sign and return it along with the first payment of 50%. The second payment of 50% must be paid 90 days prior to the event date. The $500 deposit will be applied toward your total bill. There is also a $1000 damage deposit that will be refunded within 14 days less the cost of repairs should there be any damages.
BESIDES THE VENUE, WHAT ELSE WILL WE BE RESPONSIBLE FOR?
Look at question #2 for a list of items that are included as part of your base fee. Here is a sample list of items you'll need to take care of.
IS THERE A FOOD, BEVERAGE, OR GUEST COUNT MINIMUM FOR A LARGE WEDDING?
The Venue has no minimums. We do not provide catering, however, we do have a preferred caterers. The Venue does not hold an ABC license so either you or your caterer will have to procure one.
IS THERE A DEPOSIT REQUIRED AND WHAT IS YOUR PAYMENT PLAN?
We require a $500 non-refundable deposit to hold the date. Upon signing the contract, we require a 50% payment of the total cost. 90 days prior to your event we require the second 50% payment. 30 days prior to your event we require a $1000 refundable damage deposit. Any damages will be deducted from the damage deposit.
WHAT HAPPENS IF I CHANGE MY DATE?
If you wish to reschedule the request must be in writing and within 6 months of the originally scheduled event. All postponed or rescheduled events must occur within one year of the original event date. The Venue allows a one-time rescheduling of an event. The payment schedule for the original contract will apply for the postponed event. If the Client reschedules the event after the 6 month limit, Clients forfeit the retainer and must book "Loblolly Estate's" services under a new contract subject to "The Loblolly Estate" current pricing and provisions at that time.
WHAT HAPPENS IF IT RAINS?
All weddings and receptions are rain or shine events. If inclement weather or other adverse conditions prevent the creation of a successful outdoor ceremony, clients shall make a final determination to move their ceremony indoors within 24 hours of the ceremony time to allow the coordinator to make necessary changes. In the event clients do not elect to have an indoor ceremony with inclement weather in the forecast, Loblolly Estate will try its' best to hold the ceremony outdoors but, does not guarantee quality of services and will protect its equipment and rental items from rain, wind, and snow damage.
WHAT FORM OF PAYMENTS DO YOU ACCEPT?
We accept cash, check, credit card, bank transfer, or Zelle, .
WHAT IS THE CANCELLATION POLICY?
"Loblolly Estate" reservation retainer and all payments made, regardless of the due date, are non-transferable and non-refundable if, the event is cancelled by the client. We strongly recommend purchasing wedding/event insurance. While it isn't pleasant to think about, weddings do unfortunately get cancelled. Wedding insurance protects you.
IS A WEDDING DAY MANAGER OR EVENT COORDINATOR REQUIRED FOR A LARGE WEDDING?
Loblolly Estate provides two Week Of Coordinators included in rental fee. The coordinator will be responsible for providing Loblolly Estate with a copy of the wedding's schedule of events, to ensure the venue is ready for the day’s activities.
DO YOU PROVIDE TIME FOR A REHEARSAL AND IF SO IS THERE A CHARGE?
The wedding party has access to the barn and grounds on Friday for set up deliveries and rehearsal.
DO YOU REQUIRE EVENT INSURANCE?
Yes. We require that every couple obtain an Event Liability Insurance policy. "Loblolly Estate" and the owners should be named as an additional insured. Commercial General Liability Insurance including host liquor liability with a combined single limit of $1,000,000 for bodily injury and property damage at a minimum. A satisfactory certificate of insurance with an endorsement to "Loblolly Estate and the owners’ names" needs to be forwarded to The Venue 45 days prior to the event date. We strongly recommend purchasing wedding/event insurance that covers event cancellation. While it isn't pleasant to think about, weddings do unfortunately get cancelled. Wedding insurance protects you.
CAN OUR DOG BE IN THE CEREMONY?
We are dog friendly. Dogs are only allowed onsite during the ceremony and for pictures immediately following the ceremony. Animals, other than service animals, are NOT allowed inside the house. We recommend dogs be on a leash and always have a responsible party with them. Please note that we are a 31-acre farm surrounded by wooded areas. We see these recommendations as a way to protect your dog. There are numerous animals that live in their natural habitat, on the venue grounds. Your dog may be tempted to chase and disappear in the wooded areas.
WHAT TIME DOES THE MUSIC/EVENT NEED TO END?
Alcohol service ends at 9:30. The wedding reception and all music must end by 10:00 pm. This ensures that all vendors will vacate the property by 11:00 pm.
DO YOU HAVE AREAS FOR THE WEDDING PARTY TO GET READY?
Yes. The wedding party has two available dressing areas. The suites opens at 8:00 AM the morning of your wedding. Both the bridal suite and the groom's cabin close when the wedding ceremony begins. Entry into the main house is only allowed to members of the wedding party. The wedding party can dress in the bridal suite and in the groom's cabin. We ask that all items are organized and safely stored when the wedding party leaves the area for pictures and/or the wedding ceremony. All items need to be removed from the house by 7:30 PM. We suggest you keep your valuables safe. We will not be available to watch the house. We are busy making sure you have everything you need.
WHAT DOCUMENTATION MUST BE PROVIDED BY VENDORS?
Loblolly Estate allows the use of vendors if, they are licensed and insured. Loblolly Estate must approve any vendor.
WHAT ARE THE RESTRICTIONS ON DECORATING?
The wedding party has access to Loblolly Estate (The Bridal Suite) starting at 8:00 AM on the day of your wedding. You have access to the barn the day before your wedding at 9 AM. Addendum E of our contract outlines the Decorating Rules & Regulations. It's important to us that your wedding be everything you want. Please talk to us if there is something you would like to incorporate into your wedding and we will try our best to accommodate.
We have a Venue capacity of 150 guests.
WHAT IS INCLUDED AS PART OF THE RENTAL FEE FOR A LARGE WEDDING?
Along with the rental of the property we include the following:
- White Resin Chairs (Outdoor)
- Tables and Chiavari Chairs (Wescott Barn)
- 6 Farmhouse Tables
- Sweetheart Table
- Cocktail Tables
- Serpentine Tables
- Chandeliers in Wescott Barn
- 1 Hour Ceremony Rehearsal
- 2 Moveable Bars
- Groom's Cabin
- 2 "Week Of" Coordinators
- Arbor
- Firepit
- Bridal Suite
DO YOU RENT THE MAIN HOUSE TO OVERNIGHT GUESTS?
We do not rent the main house to overnight guests at this time. We can suggest convenient lodging options.
HOW DO I RESERVE A DATE?
Once you've decided on an available date, we require a $500 deposit to hold the date. This will hold the date as we prepare the contract and invoice for your review. Once you receive the contract you will have 5 days to review, sign and return it along with the first payment of 50%. The second payment of 50% must be paid 90 days prior to the event date. The $500 deposit will be applied toward your total bill. There is also a $1000 damage deposit that will be refunded within 14 days less the cost of repairs should there be any damages.
BESIDES THE VENUE, WHAT ELSE WILL WE BE RESPONSIBLE FOR?
Look at question #2 for a list of items that are included as part of your base fee. Here is a sample list of items you'll need to take care of.
- Purchase Event Insurance
- Acquire an ABC license if alcohol is served
- Hire a Wedding Planner (If you want more than provided coordinators)
- Hire an insured Caterer, DJ, Photographer, Florist, Bartenders
- Dinnerware (if desired)
- Decorations (if desired)
IS THERE A FOOD, BEVERAGE, OR GUEST COUNT MINIMUM FOR A LARGE WEDDING?
The Venue has no minimums. We do not provide catering, however, we do have a preferred caterers. The Venue does not hold an ABC license so either you or your caterer will have to procure one.
IS THERE A DEPOSIT REQUIRED AND WHAT IS YOUR PAYMENT PLAN?
We require a $500 non-refundable deposit to hold the date. Upon signing the contract, we require a 50% payment of the total cost. 90 days prior to your event we require the second 50% payment. 30 days prior to your event we require a $1000 refundable damage deposit. Any damages will be deducted from the damage deposit.
WHAT HAPPENS IF I CHANGE MY DATE?
If you wish to reschedule the request must be in writing and within 6 months of the originally scheduled event. All postponed or rescheduled events must occur within one year of the original event date. The Venue allows a one-time rescheduling of an event. The payment schedule for the original contract will apply for the postponed event. If the Client reschedules the event after the 6 month limit, Clients forfeit the retainer and must book "Loblolly Estate's" services under a new contract subject to "The Loblolly Estate" current pricing and provisions at that time.
WHAT HAPPENS IF IT RAINS?
All weddings and receptions are rain or shine events. If inclement weather or other adverse conditions prevent the creation of a successful outdoor ceremony, clients shall make a final determination to move their ceremony indoors within 24 hours of the ceremony time to allow the coordinator to make necessary changes. In the event clients do not elect to have an indoor ceremony with inclement weather in the forecast, Loblolly Estate will try its' best to hold the ceremony outdoors but, does not guarantee quality of services and will protect its equipment and rental items from rain, wind, and snow damage.
WHAT FORM OF PAYMENTS DO YOU ACCEPT?
We accept cash, check, credit card, bank transfer, or Zelle, .
WHAT IS THE CANCELLATION POLICY?
"Loblolly Estate" reservation retainer and all payments made, regardless of the due date, are non-transferable and non-refundable if, the event is cancelled by the client. We strongly recommend purchasing wedding/event insurance. While it isn't pleasant to think about, weddings do unfortunately get cancelled. Wedding insurance protects you.
IS A WEDDING DAY MANAGER OR EVENT COORDINATOR REQUIRED FOR A LARGE WEDDING?
Loblolly Estate provides two Week Of Coordinators included in rental fee. The coordinator will be responsible for providing Loblolly Estate with a copy of the wedding's schedule of events, to ensure the venue is ready for the day’s activities.
DO YOU PROVIDE TIME FOR A REHEARSAL AND IF SO IS THERE A CHARGE?
The wedding party has access to the barn and grounds on Friday for set up deliveries and rehearsal.
DO YOU REQUIRE EVENT INSURANCE?
Yes. We require that every couple obtain an Event Liability Insurance policy. "Loblolly Estate" and the owners should be named as an additional insured. Commercial General Liability Insurance including host liquor liability with a combined single limit of $1,000,000 for bodily injury and property damage at a minimum. A satisfactory certificate of insurance with an endorsement to "Loblolly Estate and the owners’ names" needs to be forwarded to The Venue 45 days prior to the event date. We strongly recommend purchasing wedding/event insurance that covers event cancellation. While it isn't pleasant to think about, weddings do unfortunately get cancelled. Wedding insurance protects you.
CAN OUR DOG BE IN THE CEREMONY?
We are dog friendly. Dogs are only allowed onsite during the ceremony and for pictures immediately following the ceremony. Animals, other than service animals, are NOT allowed inside the house. We recommend dogs be on a leash and always have a responsible party with them. Please note that we are a 31-acre farm surrounded by wooded areas. We see these recommendations as a way to protect your dog. There are numerous animals that live in their natural habitat, on the venue grounds. Your dog may be tempted to chase and disappear in the wooded areas.
WHAT TIME DOES THE MUSIC/EVENT NEED TO END?
Alcohol service ends at 9:30. The wedding reception and all music must end by 10:00 pm. This ensures that all vendors will vacate the property by 11:00 pm.
DO YOU HAVE AREAS FOR THE WEDDING PARTY TO GET READY?
Yes. The wedding party has two available dressing areas. The suites opens at 8:00 AM the morning of your wedding. Both the bridal suite and the groom's cabin close when the wedding ceremony begins. Entry into the main house is only allowed to members of the wedding party. The wedding party can dress in the bridal suite and in the groom's cabin. We ask that all items are organized and safely stored when the wedding party leaves the area for pictures and/or the wedding ceremony. All items need to be removed from the house by 7:30 PM. We suggest you keep your valuables safe. We will not be available to watch the house. We are busy making sure you have everything you need.
WHAT DOCUMENTATION MUST BE PROVIDED BY VENDORS?
Loblolly Estate allows the use of vendors if, they are licensed and insured. Loblolly Estate must approve any vendor.
WHAT ARE THE RESTRICTIONS ON DECORATING?
The wedding party has access to Loblolly Estate (The Bridal Suite) starting at 8:00 AM on the day of your wedding. You have access to the barn the day before your wedding at 9 AM. Addendum E of our contract outlines the Decorating Rules & Regulations. It's important to us that your wedding be everything you want. Please talk to us if there is something you would like to incorporate into your wedding and we will try our best to accommodate.